Monday, April 20, 2009

LegalIT 3.0: Achieving the Paper LESS (TM) Office

Liveblogged at the Legal IT 3.0 conference in Montreal. Any error or omissions are my responsibility, not that of the presenters. Target audience are lawyers in firms and counsel in organizations.

Ross L. Kodner
Microlaw

His CLE materials are available on the Microlaw website.

He doesn't actually think we will be able to achieve paperless offices in our lifetime. What he is going to talk about an approach for dealing with paper. Reduce how much time you are spending looking for paper documents, touch documents less often.

Do you scan everything or almost everything as it comes into your organization? If you haven't, since you have been practicing law, your case files are likely fragmented in many different places. You probably have not seen entire case file all in one place. Document management system, contact system, email, case file system, billing system--information is in many different places. This is dangerous. You should have the ability to see all of your client file information in one place.

If you are going to build a complete case file, it is much easier in electronic than paper form. Currently everyone prints all the emails and put them in the paper files. This is time consuming and expensive. It also does not make sense to take an electronic item that is fully searchable with complete metadata to print it out in an inefficient format (paper). Can take up to 30 minutes to get it into the file by the time you print and file.

If you are going to scan paper that comes in, who decides what is going to be scanned?

File naming conventions
  • need to be consistent
  • need to be logical
  • e.g. date, doctype, entity type, subject
  • you should be able at a glance to tell what is in a file
Scanning does not always mean OCR
  • scanning in the past was synonymous with having the computer recognizing text
  • unless a good, clean document you are going to have garbage scanned in - often faster to type something in than clean up a poor scanned document
  • scanning is often into PDF
  • make sure you know how to scan so that the PDFs are searchable
  • WHO is doing the scanning?? How do they know what to scan, how to scan it, how to name the files, and where to file them? Often scanning can mean more problems than they are worth. You are better to have individual assistants do the scanning rather than having centralized scanning. You will know what you have where. Get smaller scanners for the desks, use the large central scanning for the big cases.
Where do all the documents go? Think of your server as a giant file cabinet. You store the matter files in the equivalent of a brown expandable file, and the different types of files in the equivalent of the manila file folder. Your individual documents are inside this file.

WorldDox - good for small- to mid-size firms

Sam Coppola
Borden Ladner Gervais LLP

A lot of his practice is in the film industry.

As younger people come in, the non-equity partners do want to do things the same way as others do.

Before - large firm use of paper:
  • 39,000 lbs of paper (19.5 tons or 200 tons CO2 gases) in Montreal office
  • recycled 162,250 lbs of paper in Montreal
  • 57,000,000 sheets of paper annually - half the average of use of paper by most law firms (average is 0.5 ton per lawyer or 5 tons of CO2 gases)
After - use of paper increased!

Stikeman Elliott recently announced themselves as carbon neutral. They achieved this by buying carbon credits. Coppola believes to truly be carbon neutral, we need to find ways of reducing what we use such as reusing paper.

Quebec law - paper is still required in An Act to Establish a Legal Framework for Information Technology - he can't serve someone electronically yet.

Adapting in a big firm
  • set a date - set aside all the old paper
  • get a tablet PC, write your notes into it - becomes a visual image of your notes - has more integrity
  • digital dictaphone
  • a second screen for his computer
  • client meetings: have the tablet PC, take the digital notes. If you have wifi, connect to your own network, automatically upload to the system - take only your computer, only use paper. That will also set an example for your client.
Paperless meeting room
  • e.g. Estonian ministers started meeting without paper in 2008
Document management systems
  • Document input
  • Document processing
  • Indexing & verification
  • Storage & management
Digital dictation
  • readily adapts to traditional lawyer workflow
  • transcription may not be necessary
Billing & Accounting
  • his accounting department still insists on printing a pre-bill and the actual bill to get his signature; he could sign electronically with his tablet
  • accounting assistant needs to be able to work on multiple documents at once, therefore need more than one screen - "multi-screens"
  • they are still sending paper reminders about bills - send by email instead. You will have to follow up with clients still.
Originals still count! Some types of documents should still be in paper
  • corporate formation documents, minutes of meetings
  • birth certificates
  • stocks, bonds
  • etc.
Signed documents
  • paper preferred, electronic secondary
  • CD or DVD format becomes easier
  • every time you create an electronic document, you have to ensure the integrity of the document - you could still be called to court about the process of transferring documents into digital format. You may need to answer to the process.
Not using paper document, "lose control of the paper"
  • you ideally want to be the one in control of the document and updating it - can be a big edge
  • if you do your document in Word, send it out in PDF so they have to come back to you to make changes so you can see what is being changed.
"Less we can!"

LegalIT 3.0: 90+ Legal Tech Tips in 90 Minutes

Liveblogged at Legal IT 3.0 in Montreal. Some of these tips are excellent time-saving tips, others are tongue-in-cheek. I didn't catch all of them! But here are the ones I did---

Ross L. Kodner

Metadata removal - Metadata Assistant from Payne Group

Google Chrome browser

Ultimate Gear Management Clothing - carry all of your gadgets! Fill all the pockets before going through airport security

NeatReceipts - scanner plugs into PC $230 US - the software takes the receipt and recognized the information on the receipt, categorizes it, puts it into a spreadsheet that can be exported as a Quickbooks format - extremely accurate

Remote-Controlled Golf Ball - fool the people you are golfing with

Electronic charging stations for all your gadgets

Disposing of old PC systems - beware packed with confidential client information - how can you eradicate this information - "electronic shredders" delete the data - he recommends the Red Dragon Jet Torch Kits

iPhone - he thinks the keyboard has to improve before widespread adoption by lawyers

Virtual law practices - onebox.com - your staff can be anywhere, acts as your receptionist

Lifehacker.com - focussed on tips for everything useful in your life and business - worth someone 10 minutes every day in your office to monitor for tips you can use.

Document management & email management - Worldox - how much substantive content is buried in your email folder? This product is good for a firm 250 lawyers or smaller. There are other products for larger firms

Virtual Legal Assistants - LegalTypist and Virtual Paralegal Services - e.g. call in and dictate; send electronic email - trained North American legal paralegals & assistants. Typically charged by word (1-3 cents per word) [Connie's note: check out Canadian legal paralegal Halo Secretarial]

Ross Ipsa Loquietur
- his own blog

YouSendIt.com - send large attachments for free, secure - comes from you, far more secure than open Internet email

Logmein.com
- an alternative to GoToMyPC.com - run the programs on your office system from home

Crosley USB Turntable - transfer your album tracks to your iPod via USB

Netbooks - small laptops (9 or 10-inch screens) e.g. Lenova Ideapad - runs Windows XP home edition - incredible amount of computer power for tiny amount of money - sweet spot is around $400. Easier for travel; turn on and turn off much faster.

Long-lasting keyboards - http://www.cvtinc.com/products/keyboards/stellar.htm

Xavier Beauchamp-Tremblay

He gave a number of Firefox and Twitter tips, and also:

Zotero
- personal research assistant inside your browser - add commentary to sources

KeyPass Portable
- secure password manager

http://www.cba.org/abc/activities_f/code
- proposed minimum technology skills base for lawyers

Simply File

Inbox Zero - tricks for reducing your email from the people at 43 Folders

Yubnub - social command line for the web - he is sing it with CanLII, for example

http://feedity.com - uses with RSS such as with Canlii - post a feed to a website

http://search-pdf-books.com - PDF search engine

PDF Hammer
- edit PDF documents online

OmniFormat - "a free document conversion utility which allows dynamic conversion and image manipulation of over 75 file formats including HTML, DOC, XLS, WPD, PDF, JPG, GIF, TIF, PNG, PCX, PPT, PS, TXT, Photo CD, FAX and MPEG"

Zamzar.com - change files from any format to any other format

Evernote - capture hand-written notes, place notes onto web pages.

Thursday, March 26, 2009

Legal IT 3.0 Conference - Montreal April 20 & 21, 2009


I will be speaking at the upcoming Legal IT 3.0 conference in Montreal. I will be part of a panel with Steve Matthews and Kevin O’Keefe discussing how lawyers and law firms can go beyond having a website to build a better web presence.

For more information, please see my Crosby Group Connection blog post, or better yet visit the Legal IT website directly.

If you can make it, I hope to see you there.

Cheers,
Connie

Tuesday, March 24, 2009

Third Tuesday Toronto: Talk by Mathew Ingram of the Globe & Mail

Third Tuesday Toronto: Mathew Ingram of the Globe & Mail

Mathew Ingram is a former columnist, reporter and blogger. He is @mathewi on Twitter. http://www.mathewingram.com/work. He is now the communities editor for the Globe & Mail.

This is a repeat of the session he did at Podcamp Toronto but will give us lots of opportunity to ask questions.

What is the Globe & Mail doing in social media?

Public Policy Wiki: http://policywiki.theglobeandmail.com

The idea for the wiki already existed when he started, but became his project when he started. A way to let people tell them their thinking about important policies such as with regard to the federal budget and Canadian involvement in Afghanistan. They are now looking at the environment.

The LA Times Wikitorial was a bad wiki experience in newspapers - people started defacing the site, gave a bad reputation to wikis in news circles.

The Globe & Mail took a chance and still went ahead with their wiki.

Cover It Live
- a Toronto-based company (formerly Altcaster) live-blogging tool - the way of doing the same things they do with a news story but in a more interactive way. Pulls in photos, tweets from Twitter, comments, etc. in addition to the newspaper's own coverage. During one discussion they had the former head of digital for Rogers take part; it would have taken a lot of effort to book him in advance.

Twitter - growing number of their writers and staff are on Twitter. Do you get someone to tweet under the company name, or do they tweet under their own names, or do you do both? They have some automated feeds (e.g. Globe technology feed), but they also have personal Twitter feeds. The reason why people like Twitter, it is the personal connection. If you make it too "corporate" you are missing out on what makes it powerful. It is also possible to track "flash crowds" on Twitter i.e. can track fast-moving opinions e.g. Motrin Moms fiasco. Tools such as Tweetdeck help to track.

Why are they doing it?

Newspapers have always been social, but conversations always take place elsewhere. Social networking tools are helping to connect them to the conversations.

Connecting with readers can benefit the readers and also the Globe. Frequently what they pick are often different than what people pick themselves to talk about. They can also get direct feedback from readers; if they can find people who are touched by a story and have information for them, they can get a better story. It becomes a win-win situation.

What have they learned?

Wikis are easy to start. Policy wiki runs on Tikiwiki, an easy to use tool. The hard part is the "gardening", keeping it going, getting people to respond and feel comfortable in sharing things there and doing things there. These tools are not hard to use, but hard to keep going.

He didn't think people would care that much about the federal budget, but they had people create 35-40 policy proposals. That surprised him. They asked for input by a certain time (a time limit), it was topical, and they set the goal of sending the 2 best policy proposals to the government.

By contrast, they had very few participants, however, for Afghanistan and the current environment issue. There isn't a tangible goal or end. He believes they didn't get a lot of vandalism because a lot of people didn't know it was there. They also purposely set it up as a very serious discussion. The vast majority have been well thought-out contributions.

Cover It Live - some people want to experience the news in a different way. Some people with a live event are okay with a bit more chaos than the typical, organized news story. It feels like they are more part of the news story. Some people hate it, they see too many people's comments, they just want to see the reporters' takes.

Twitter - people like to connect with people. Just a corporate entity - smaller number of people following it. They are trying to find a happy media between corporate and personalities.

What is coming?

They are going to try everything, regardless how silly the name sounds. Allows them to understand what their readers are using and how they are using.

They have a new Globe & Mail beta iPhone app.

More writers using Twitter.

Why not think about a story about a blog? Blogs give you a better sense that journalism is a process, doesn't really stop.

Q & A

Q: As the paper of record, how does the Globe & Mail archive all of this stuff?
A: It doesn't right now. The idea of "paper of record" is an anachronism, from a time when there was no other way to find information.

Q: How do you tell people what the value is of things like Twitter?
A: There are a lot of people who are ambivalent or actively hostile. Twitter sounds inconsequential and very hard to get past that. People are used to something important sounding important. He finds someone else who is new to it, the lightbulb has gone on, and have them talk about why they are doing it. Frequently when you first learn why it is useful, you are the best salesman. Since it is his job to promote it, more difficult for him to promote it than someone who spontaneously talks about it. There is nothing that is going to reach people if they don't see the value. He suggests they try it, and if they don't find value, stop using it. Not everyone needs to use Twitter.

Q: What are the risks of putting your information out their e.g. privacy
A: Those are important things to be concerned about, privacy is an important issue. We have lost a lot of privacy. These tools are turning everything into a small town, both in good and bad ways. People pull together and help each other out, but also you get everyone knowing each others' business, pettiness, gossip. Everyone is going to find their own place on the spectrum maintaining their privacy.

Q: In the future, are hospitals, schools, newspapers going to go away?
A: Hospitals and schools are not going to go away. Newspapers will fit in somewhere even if not as prominent as they have been, just the way fewer people now go to theatre.

Q: Was there any thought in making the leap to the communities editor role?
A: There was some trepidation about the risk, but mostly he was excited. He fairly quickly got past the fear of being visible online by writing a column online for 5 years with comments from readers. He's now beyond the point where negative comments irritates him, and he can see the jewels from someone who makes an intelligent comment. He hopes to get everyone at the Globe & Mail to that point, where they can see the value among the noise.

Q: You are a journalist, not a regular blogger. How do you manage that risk?
A: There is no existing law that says who is liable if someone makes a comment online. He argues it is the Globe & Mail's duty to get sued so that law can be developed in this area. There is a little law in the U.S., but there isn't much knowledge of what would happen.

Q: Have you ever had negative comments on a story about a company that was also a big advertiser?
A: Companies do get concerned about negative comments on the story. They explain that is how the Internet works. The Globe has gotten good over the years of separating the journalism side from the advertiser side; however, may becoming more difficult with online.

Q: What do you do to attract more interesting comments on the stories?
A: The number one thing people suggested when he started that the comments needed to improve, that the trolls and garbage had to be dealt with.

One problem is a tools problem - their publishing system is older and doesn't necessarily do what they would like it to do; they need to add tools so that people can vote and elevate the good comments. They want to incorporate a reputation management tool so that people who do not identify themselves are at the bottom; people who jump through certain hoops get elevated and receive incentives for writing better quality comments. Currently they are doing the equivalent of giving them a blank wall and a spray can. He is actually surprised at the number of thoughtful comments that do get posted. The other problem is an attitudinal problem.

When they close down the comments to a discussion, so people just tend to move the conversation. They need to find a better way to explain why they close comments, and to keep the conversation on the site. The need to deal with it better.

Q. How do you decide when to cut your losses and move on to the next thing?
A. They haven't given up on anything yet. The Policy Wiki isn't super busy, but if it became a ghost town they would shut it down or turn it into something that would bring people. He doesn't see how Twitter is ever going to fail unless people move on to something else.

When he says "do everything" he does not necessarily mean use every tool every time. They have to think about what the tool does, what they want to achieve, then try it out. They may use it differently next time.

Q: How are the number of people reading online changed compared to reading the print newspaper?
A: Online readers have definitely increased. They have roughly the same number of people who just read online as who just read in print. There is a growing number who read both. He doesn't expect in his lifetime to see no printed version of the Globe.

Q: What about internal use - is social media being used internally to collaborate on stories?
A: Not really in a great way or terribly effective way. They have a wiki-type-thing (MS Sharepoint) and they are trying to do it, but not working that well since people don't know it is there, don't care, don't feel comfortable with it. They are battling the same types of issues internally as they are externally. He is trying to evangelise inside the Globe as well as outside, trying to show people why these things are valuable.

Q: Are you watching what conversations are taking place about your stories?
A: Yes, if they watch the traffic and keep stories on the page longer. Do they report the stories differently? Not always, but possibly. He remembers the comments affecting how they covered a story when someone pointed out they only covered one side of the story. The reporter added another interview to get another perspective. She could have seen the commenters just as trolls, but she used it as valuable feedback. Another example just after they launched the comments, someone in the comments gave an essential piece of information for a story that they wouldn't have otherwise gotten.

Q: When you first started at The Globe, your job wasn't well defined. How do you know you have been successful?
A: He still has a job. A job is the new bonus. He doesn't know how to measure whether what they are doing has an effect yet or not. Does his posting a link from Twitter affect readership--would they have found the story anyway? How does he know he has any affect at all? Their biggest story to date, he couldn't find any large site that he can give credit to. He thinks it was due to Twitter and blogs, but he can't prove it.

They are trying to measure engagement. How do you measure that? Time spent on a page, clickthrough, feedback? You measure all of those things.

Q: Would people be able to engage reporters online to make comments to articles?
A: He can't think of any example specifically, but if you are part of the conversation, you will be part of what they take into account when writing a story. If you are putting a spin on something, you will probably rate lower in the mix.

Q: How does the speed of things affect the old style of journalism?
A: He feels things are actually now better. Two benefits of how we are doing it now:
  • it is a lot easier to find things and do investigation now. Now everyone is online, so it is easier to find key people
  • news should be much more of a process; stories develop, get updated, new information comes to light. You are not pretending the story is whole and shaped in a certain way and will never change.
Closing thoughts

People have been hinting at what the benefits for The Globe or any company. They have customers (readers), reaching those people is good. There are going to be things they don't want to hear, but the process is good for them and for companies in general.


Live-blogged at Third Tuesday Toronto. Any inaccuracies or omissions are solely my error made during my note-taking and should not reflect on the speaker. Thanks to the Berkeley Church Heritage Event centre for the free wifi so I could liveblog this!

March 25 update: Rannie Turingan, who also took my current bio photo on this blog, took outstanding photos from the evening. See them on his website www.rannieturingan.com including this one of me in action liveblogging this post!



Ada Lovelace Day 2009: Dr. Margaret Ann Wilkinson

I decided to take part in the first Ada Lovelace Day by writing about someone who we rarely (if ever) hear about in the blawgosphere, but who had done work in librarianship, information, intellectual property and technology law and is a fellow Canadian: Dr. Margaret Ann Wilkinson.

Back when I was doing my Master of Library Science at the University of Toronto, my library management professor John Wilkinson told me if I was interested in law librarianship, I should meet his daughter. It turns out that Dr. Margaret Ann Wilkinson had both a library and a law degree in addition to her PhD, and had just started teaching for both the library and law faculties at the University of Western Ontario.

Now a full-time professor at Western Law, she is currently Director of the Area of Concentration in Intellectual Property, Information and Technology Law. Dr. Wilkinson still teaches LIS 9868 Ownership and Governance of Information at FIMS (Western's Faculty of Information & Media Studies) and is listed as a PhD supervisor for FIMS. She is also an Adjunct Professor at The Richard Ivey School of Business.

Dr. Wilkinson writes in a number of areas concerning IP law including copyright, privacy and personal data protection. She wrote Chapter 12 "Filtering the Flow from the Fountains of Knowledge: Access and Copyright in Education and Libraries" in Irwin Law's groundbreaking work In the Public Interest, edited by Michael Geist. She has also written on ethics, professionalism, and librarianship.

Looking through her list of publications, I also smile at “Genie in the Bottle: Intellectual Property and the Flow of Information," Canadian Law Libraries 28: 206-211 which she wrote in 2003 following her talk at the Canadian Association of Law Libraries 2003 annual conference at the invitation of the program committee I worked on. Our theme had to do with wine bottles (we were holding the conference in Niagara, after all) and she gracefully worked with the unusual title we pinned on her session.

Students who have taken courses with Dr. Wilkinson speak very highly of her. She has been an important part of two important faculties, and has had an influence on many library and law students over a number of years. Thank you to Dr. Wilkinson!


What is Ada Lovelace Day?

From the Ada Lovelace Day website:

Ada Lovelace Day is an international day of blogging to draw attention to women excelling in technology.

Women’s contributions often go unacknowledged, their innovations seldom mentioned, their faces rarely recognised. We want you to tell the world about these unsung heroines. Entrepreneurs, innovators, sysadmins, programmers, designers, games developers, hardware experts, tech journalists, tech consultants. The list of tech-related careers is endless.

Recent research by psychologist Penelope Lockwood discovered that women need to see female role models more than men need to see male ones. That’s a relatively simple problem to begin to address. If women need female role models, let’s come together to highlight the women in technology that we look up to. Let’s create new role models and make sure that whenever the question “Who are the leading women in tech?” is asked, that we all have a list of candidates on the tips of our tongues.



To see a list of all Ada Lovelace Day 2009 blog posts worldwide, see: http://ada.pint.org.uk/list.php.

Sunday, March 22, 2009

Information Management Fundamentals - March 27, 2009

Great news for those wishing to take some or all of the courses in the Information Management Certificate I just wrote about.

To take any of the courses in the Practitioner's Toolkit courses or the Manager's Toolkit Courses, you need to have at least one of the two introductory IM courses as a prerequisite. The Professional Learning Centre have added another class of the Information Management Fundamentals course this coming Friday, March 27th. Don't miss it! Even if you just want to take courses ad-hoc without doing the full certificate, you need this course first.

Connie Crosby's 7 Reasons for Taking an Information Management Certificate

Last month I wrote about starting on the new Information Management Certificate from the Professional Learning Centre (the PLC) at the iSchool at Toronto. Since that time, I have completed the two introductory courses with Deirdre Grimes and Ivan Welsh, including handing in the assignments, and just finished attending the Information Management Analyses course with Janet de Guzman and have to work on the assignment.

What keeps coming up is the question, "Why?". Why am I taking this program? Didn't I already learn information management in library school? How is it that I am consulting in information management, and yet need to take courses? All excellent questions!

Here, then, are my top 7 reasons for taking this program:

  1. Information management is a relatively new discipline. When I embarked on my Master of Library Science (MLS) degree twenty years ago, it was not on the radar of any library science program. While many of the skills of librarians are transferable to information management (or IM), we do not necessarily have formal training in this area.
  2. I am more studied in Knowledge Management. Much of my reading and learning has been in the area of Knowledge Management (or KM). Often times KM embraces IM, or IM embraces KM, depending on the organization. I learned from Deirdre Grimes that they are two separate disciplines that have developed in parallel. As I learn more about IM, I see a lot of overlap between the two. But, there are a lot of differences as well.
  3. I want to supplement my practical experience. I have practical experience in IM, including many of the projects I work on for clients, but I do not have formal training in this area. Most people working in this area do not. What the program is offering me is a methodical look through each of the areas encompassed by IM, so I can learn about areas I have not yet experienced. I am also broadening my understanding and pulling together ideas that I already know, as well as finding out about practical tools for use in my work.
  4. Learning from the other participants. We come from a range of organizations and disciplines, and can all learn from one another. It is not just librarians taking this program, but records managers, those in IT and, yes, some consultants. We come from government, non-profits, and businesses. The course, much like an MBA program, is set up so that we all get to discuss our experiences and learn from one another. This technique helps to bring the curriculum to life.
  5. Timing of the program is flexible. I can jump in and finish up the whole program by the end of June, or I can do the courses as I have time. The whole set is being taught again in the fall, and again both in the spring and fall next year. I am playing it by ear and signing up for the courses as I feel it will best fit in with my client work.
  6. The instructors. The instructors come from a range of industries, so I get the benefit of hearing from another point of view. These people are expert practitioners in their areas, so they are putting this information to practical use themselves and bringing their extensive experience to the program.
  7. I am applying what I learn immediately. I have been able to take the assignments and adapt them to work I am already doing, thereby learning directly from the course and giving the immediate benefit to my clients. I wish a lot of what I am learning I already knew when I was library manager.

Wednesday, March 04, 2009

Slaw.ca currently unavailable

The Canadian law blog Slaw.ca is currently unavailable. Those of us on the admin side are aware of the problem, and are working to resolve it.

Thank you to readers and contributors alike for your patience. We hope to have the site up as soon as possible.

Cheers,
Connie

Update 10:30 am: The site is back up. We are still investigating the cause of the problem.

Friday, February 20, 2009

Understanding the Facebook Terms of Service from Rocketboom

Long-time readers of this blog know I am a fan of the video show Rocketboom. At Podcamp Halifax in January I had the pleasure of being able to hang out a bit with Rocketboom's creator Andrew Baron. This video exemplifies why I am such a fan--the show is smart, informative, and entertaining at the same time. Here is their explanation of why the recent changes to Facebook's terms of service have been problematic.

Monday, February 09, 2009

Government and Public Policy in a New Collaborative Age

I have been following the conversations around how social media and collaboration are slowly making in-roads into citizens and government working together toward jointly-developed public policy. Not surprisingly, the road to "Government 2.0" is not always an easy one.

Recently in Toronto ChangeCamp was held to "Re-imagine government and citizenship in the age of participation." If that doesn't quite sink in, watch this quick promo video by Mark MacKay:


ChangeCamp '09 from Mark McKay on Vimeo.

Results from the one day are being tracked on the ChangeCamp wiki. Mark Kuznicki, one of the most influential leaders of the event, was interviewed by Nora Young for Spark over on CBC Radio. The full interview and blog post are here. Some additional impact on the media is also traced on the ChangeCamp blog here.

It is amazing to see change taking place, and it is not just Toronto. Social media professor of Stanford and Berkeley Howard Rheingold discusses the affect of the Internet Age on Public Policy in this video discussion:

New Information Management Certificate at University of Toronto's PLC

As someone who teaches at the Professional Learning Centre at the Faculty of Information, University of Toronto, I help to spread the word about their various excellent programs. Their new Information Management Certificate has me even more excited than most! A lot of the work I do touches on either information management or knowledgement management (and I am sure there are plenty of overlaps between these areas). So I am looking forward to starting this program next week to learn as much as I can. Check out the line-up of courses (click through for full descriptions including instructor and dates)~

Overview:

Information Management Fundamentals

Overview of ECM Technologies

Practitioner's Toolkit:

Information Management Analyses

Classification, Taxonomy and Metadata – Basic

Classification, Taxonomy and Metadata – Advanced (Elective)

Information Architecture – Basic

Information Architecture – Advanced (Elective)

Manager's Toolkit:

Strategic and Business Planning for Information Management

Setting the Management Framework for Information Management

Getting Commitment for Information Management in Your Organization


The whole thing starts up next week. I was speaking last week with Eva Piorkowski (who I know better as Eva Kupidura but alas will have to re-learn her name!), and she was telling me they are committed to running the courses at least twice each year over the next two years minimum. So, if you start now there is plenty of time to work your way through the program.

Or, if just one or two courses grabs you, you can always take the individual courses without following the full certificate.

All the courses look outstanding, but what really grabbed my attention is the last course listed above which will be taught by Peter de Jager, who I have seen speak a few times now on change management. I expect that course will be a real highlight.

As an instructor and someone who helps to get the word out, I have to be honest and let you know I am receiving some free time in the program. But I was all planned to pay the whole thing out of pocket personally, I am that jazzed about it. And I'm looking forward to working through what I learn, and expect the results will show up in some of the writing I do including here on the blog. I'm hoping to see others out and learn from you, as well.

Cheers,
Connie

Wikis as Intranets

Today over on the Slaw post Collaboration Through Wikis: Law Firm Case Study I pull together a presentation and a write-up about a project to implement a wiki platform as an intranet by the Toronto-based law firm Hicks Morley. Heather Colman, Knowledge Management Specialist, spearheaded the project for them and describes in detail how this project was conceived and implemented over on LLRX.com in the feature article Collaboration Through Wikis at Hicks Morley. Her slides presented to Toronto Wiki Tuesdays last November are below.



I thank Heather and Hicks Morley for sharing their innovative ideas with all of us. It is an inspiration as to what can done with a smaller time-frame and smaller budget than available at a really big law firm. This sort of innovation starts to level the playing field with implementing current technologies inside the organization.

Wednesday, January 21, 2009

New Dean Starts at University of Toronto's Faculty of Information

I just received the press release below about the new iSchool dean. I have been impressed with the school as of late, all the positive forward-looking changes, and have to admit feeling jealous of the students attending today. They are learning some very interesting things! I find some of the new dean's thoughts interesting, especially the idea of establishing an undergraduate program. As many of you know, information studies have for years been at the graduate level. I'm curious to know what he has in mind.

For immediate release from the University of Toronto
January 21, 2009

SEAMUS ROSS JOINS U OF T’S FACULTY OF INFORMATION AS EIGHTH DEAN

(Toronto, ON) –– The Faculty of Information, University of Toronto, is pleased to welcome Dr. Seamus Ross as its eighth dean, for a seven-year term. He commenced his term on January 1, 2009.

Dr. Ross' areas of research include preserving cultural heritage and scientific digital objects, humanities informatics, and the application of information technology to libraries, archives and museums.

“The Faculty of Information had what I was seeking in my next challenge ― contributing to research and teaching in a highly relevant field given society’s reliance on information consumption, a young faculty offering fresh ideas and insights, and graduate students eager to contribute to society,” says Dean Ross.

His top priorities include increasing research initiatives and grants, expanding facilities and space, and establishing an undergraduate program. Dr. Ross also hopes to build upon the Faculty’s long-standing commitment to students by hiring more faculty members to offer an even broader range of learning opportunities.

Dean Ross is the founding director of the Humanities Advanced Technology and Information Institute (HATII), at the University of Glasgow. Under his leadership, HATII conducted innovative research into the use of information and communication technology (ICT) within the humanities, archives, libraries, and museums, and promoted collaborative IT-based research within the Arts and Humanities. From 2004 until the end of 2008, Dean Ross was also the Associate Director of the United Kingdom’s Digital Curation Centre.


This news item is also posted here. See also the appointment notice from the Provost's Office (May 2008).

Monday, January 19, 2009

New: Lawyer Addiction Blog

For a change of pace my colleague Steve Matthews, known for hard-core legal information blogs such as LegalPubs.ca, Canadian Law Blogs, Florida Lawyers Blog Watch, and the DUI Lawyer Blog Watch, is now giving back to the legal community by using his skills to create and run the new Lawyer Addiction Blog. Billed as "Information Supporting Recovery", this blog pulls together resources in the U.S. and Canada for Lawyer Outreach and Lawyer Assistance Programs (LAP). It is already a great little resource, and gradually will be built up as Steve reviews the various programs available in the states and provinces.



In his Stem Legal news release, Steve explains:
According to the American Bar Association Commission on Lawyer Assistance Programs, the rate of addiction amongst lawyers is estimated to be 50% higher than the general population.
Steve is teaming up with his newest client, The Meadows Addiction Treatment Center in Arizona, to work toward these goals with the Lawyer Addiction Blog:
  • to increase general awareness of Lawyer addiction problems;
  • to raise the profile of related web content sources, including the growing network of Lawyer Assistance Programs based in North America and around the world;
  • to help align The Meadows brand and professional staff with the modern web publishing and the flow of information to the legal profession.
I remember blogging about mental health over on Slaw a couple years ago. It is easy to ignore (or try to ignore) health issues in ourselves or others. If you are seeking information about lawyer addiction, the new blog makes a great starting point.

Congratulations to Steve on a significant addition to the Stem Legal roster.

Sunday, January 11, 2009

Seen Reading: Torontonians are still reading books

Anyone who rides the Toronto transit knows that people find ways to close themselves off from everyone else, usually either by wearing headphones to listen to music (if you see me with headphones, I'm more likely listening to business podcasts) and by reading.

Julie Wilson, who works in the publishing industry, likes to observe what people are reading as well as who is reading, and she makes note on her blog Seen Reading. As a writer, she takes some poetic license by writing the person into a little scenario. Her blog is very readable, especially if you are interested in books and people as I am.

Adam Schwabe of Dear Toronto blog created a video allowing Julie to explain what she is doing and how she puts her blog together:



I thought this would be interesting to all of us in the book business, whether publishing or library.

This video and another write-up of Seen Reading was found via Jaime Woo.

Tuesday, December 30, 2008

Who is Canada's Most Influential Woman in Social Media?

Well, I've resisted blogging about this up until now, but my excitement has gotten the better of me. A short while ago Canadian marketer Dave Forde started putting together a list of most influential Canadian women in social media. I was nominated to the list (a fantastic honour!) and then Dave opened it up for voting. The vote is open until 11:59 pm ET December 31, 2008 (i.e. just before the stroke of midnight tomorrow night!).

I encourage you to head on over to Dave's post to check out who else is in the running to be Canada's next top social media diva! Lots of my friends and women I admire are there--it is quite a list. Vote for your favourite. Hey, and if you happen to want to vote for me, fantastic.

By the way, you do not have to be Canadian to vote. In fact, the further afield you are, the more widespread the influence is proven I suspect. ;-)

On a related note, after opening this up, Dave also started up a contest for Canada's most influential men in social media. You can vote on that one, too.

Cheers!
Connie

Monday, December 22, 2008

2008 Blawggies - Law-related Blogging Awards Announced

I recently told you about the upcoming 2008 Clawbies. Well, yesterday Dennis Kennedy released his 2008 Law-related Blogging Awards, i.e. the Blawggies (I love these names!).

Not only was Slaw (the cooperative Canadian law blog I help author) named the "Best Overall Law-Related Blog" (wow!), but also he posted Canadian law-related blogs as the best overall category, with special mention to Canadian law librarian bloggers. Nice. There is definitely a Canadian flavour to the full list. Here is the full list, but I encourage you to read his explanations and check out the runners-up:

THE 2008 BLAWGGIE AWARDS

1. Best Overall Law-Related Blog - SLAW

2. The Marty Schwimmer Best Practice-Specific Blog - Evan Brown's Internet Cases

3. Best Law Practice Management Blog - Bruce MacEwen's Adam Smith, Esq.

4. Best Legal Blog Category - Canadian Law-related Blogs

5. Best Legal Blog Digest - Stark County Law Library Weblog

6. Best Blawg About Legal Blawgging - Kevin O'Keefe's Real Lawyers Have Blogs

7. Best Legal Podcast - Tie: This Week in Law and Bob Ambrogi's and Craig Williams' Lawyer2Lawyer Podcast

8. The Sherry Fowler Best Writing on a Legal Blog Award - Chuck Newton Rides the Third Wave

9. Best Law Professor Blog - Jim Maule's Mauled Again

10. Best New Law-related Blog - Jordan Furlong's Law 21

11. The DennisKennedy.Blog Best Legal Technology Blog - Futurelawyer

12. Most Important Trend in Law-related Blogging - Microblogging


Congratulations to all the winners! And thanks to Dennis Kennedy for putting these awards together again.



Wednesday, December 10, 2008

New Facebook Feature: Embed Videos onto Other Sites

Below is a video I recorded with my macbook directly into Facebook. I noticed a new feature that allows the video to be "embedded" (or posted) onto another site, so I am trying it out. Details below the video on how I did it.



I took the embed code and put it into the HTML editor here on Blogger. It is supposed to also honour any security settings I have on facebook. I marked this video so that 'everyone' can see it. I am curious to know if you can/cannot see it. Can you?

Original size above; increased size (with HTML tweaking) below.

Monday, December 08, 2008

2008 CLawBies - Nominations Now Open for the Canadian Law Blog Awards


Steve Matthews of Stem Legal is again running his Canadian Law Blog Awards (a.k.a. the CLawBies). He is, however, changing things up by asking us, his readers, to nominate our favourite Canadian law blogs. From his post:

2008 Nominations

Between now and Friday December 27th, you may nominate a Canadian authored legal blog in one of two possible ways.

  1. Simply email your favourite blog (yes, you can nominate your own) with some of your finest 2008 posts or any other notable highlights to Steve Matthews at steve@stemlegal.com.
  2. Or method number two, and this is much more fun … write a blog post about three other Canadian law blogs you currently read and tell us why those blogs are important to you. Now, here’s the bonus: in doing so, you are expected to be a humble Canadian and tell us NOTHING about your own blog. In return, your blog will receive a thorough review, as will your suggested peers, AND you get a chance to plug a fellow Canadian blogger!

    Noted: No, we’re not voting like the ABA… but linking out to fellow Canadian legal bloggers adds to our infrastructure, and let’s us share audiences. That way, the process helps everyone, and the award is simply a final recognition.


My nominations

Oh, who to nominate? It's a tough one!! Here's my stab at it--

  • Law is Cool - this blog has gone far beyond being simply a student blog, and has become an essential part of the Canadian law blog fabric over the past year. It is a must-read!
  • Precedent: The New Rule of Law and Style - this blog, which is now also a magazine for young lawyers, consistently has Canadian legal news before other sources. This blog gets big style points from me for a streamlined, simple but sophisticated "look-and-feel". It's no wonder the ABA Journal included it in its recent "Blawg 100" list.
  • Slaw.ca - it may be a bit of a conflict including this one in the list, but even if I didn't contribute to Slaw, I would be a huge fan (and am a huge fan). It was also included in the ABA Journal "Blawg 100" list. There is a continual stream of essential reading and provocative posts. Slaw stepped things up in the past year by adding a number of new contributors, and has had some excellent columns. I should start highlighting some of my favourite content from the past year for those of you who may have missed some of it.
Runners up

There are so many others I would have liked to nominate!! Here are just a few--

  • Law Firm Web Strategy blog - Yes, Steve Matthews' own blog is on my must-read list. I am always learning something new from Steve. I find his focus extremely inspirational--I am not so nearly focused either in my blogs or in my real life interests. Still, it is something to strive for! Steve is extremely smart and is generous in sharing his thinking with all of us both on this blog and over on Slaw.
  • Thoughtful Legal Management by Dave Bilinsky - Dave is very thoughtful in his posts. I love his synthesis of thought and his style on this blog.
  • Halo Secretarial Blog - I had never really thought about virtual legal assistants until I met one in the blogosphere! Laurie Mapp uses her business blog to talk about social media, work efficiency, and how virtual legal assistants are playing an increasing role. I like that her blog strikes a perfect balance between a personal and a professional tone. She has recently launched a new look--love the new green!
  • All About Information - Dan Michaluk has done a great job of putting together a consistent, focussed blog on access to information and protection of confidential business information. He is one of the few out there talking specifically about case law, and is a great model for what could be done in other subject areas.
  • Library Boy - Michel-Adrien Sheppard is a master of pulling together key resources on timely subjects. If you are doing legal research on "hot" topics, you should check his blog first.
There are so many more! But, I will leave this here and invite you to nominate your picks either via your own blog, or by emailing Steve. Don't forget, the deadline is Friday, December 27th!

Monday, December 01, 2008

Happy Movember!

Movember - Sponsor Me

Only a day late--November was "Movember". The Canadian campaign raised $550,000 in November 2007. Your Canadian donation goes to the Prostate Cancer Research Foundation of Canada.